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How to Share File and Folder in Windows server 2016?

Posted in Windows Server4 months ago • Written by NyazNo Comments

This article covers how to share file and folder in windows server 2016, and I explain how to manage and share file and folder in windows server 2016, creating and sharing file are the same as windows server 2012 and 2012 R2 there is no differences to file share into them.

To ways to share files and folder in windows server 2016.

·        Create a File Share Using Server Manager

·        Create a File Share Using File Explorer

For simplicity, we’ll focus only on Create a file share using server manager in today’s article.

Microsoft has made a lot of improvements in Server 2016. One of the major changes is Server Manager. Server Manager is now linked with almost all the server roles. Server Manager allows you to easily setup shared folder in Windows Server 2016. File Server role must be installed prior to being able to share files and folder on the network. Shared folders on the network allow many users to access the files and folders. Remember, folders can be shared but individual files cannot. In Server 2016, the File Server role is installed by default allowing users to share files and folders. The File Server sub-role is found under File and Storage Services server role in server role installation wizard. File Server in Server 2016 and server 2012 R2 uses SMB 3.0 protocol.

Create a File Share Using Server Manager

NOTE: To be able to share folders on Windows Server 2016, you must first use the Add Roles and Features wizard to install the File Server role service. Before I get started, I’m assuming that you have already installed the File and Storage Services role that comes with your server. If not, you’ll need to install it in order to follow along.

Step 1: On the File and Storage Services page, select Shares and then click Tasks –> New Share … to begin the New Share Wizard. 
New Share

Step 2: On the Select, the profile for this share page, select SMB Share – Quick and click the Next button.  Note that in addition to creating new SMB shares for NTFS folders that are sharing documents, we also have options for creating shared folders for applications, such as SQL databases or Hyper-V virtual machines, as well as creating new NFS shares for non-Windows client devices.

SMB Share - Quick

Step 3: On the Select, the server and path for this share page, select the server on which to create the new share (local or remote server) and the volume on which to create the new shared folder, I will choose the custom location as C:\users\administrator\desktop\Share file. Then click Next.  Click the Next button to continue. Select the server and path for this share

Step 4: On the Specify share name page, type the name of your new Share name and click the Next button to continue.

Specify share name

Step 5. On the Configure share settings page, you will find advanced options for configuring Access-Based Enumeration (ABE), Offline folder caching, and Encryption of end-to-end SMB network traffic.  Let’s select all three options and then click the Next button.

NOTE: If BranchCache is enabled on your server to optimize shared folder access over a WAN, you can also enable BranchCache for this new folder on this page.  To learn more about the new simplified BranchCache features in Windows Server 2016 … click here.

Configure Share setting on server 2016

Step 6. On the Specify permissions to control access page, review the default permissions for the new NTFS folder and click the Customize permissions… button to further customize these permissions as necessary.  When finished, click the Next button to continue.

Here, configures the folder permission. The shared folder has shared folder permission and NTFS permission. These both permission work together to allow/deny users to access the shared folder. Microsoft recommends to allow full control for share permission and use NTFS permission to restrict and configure folder access. As you can see below, Share permissions: Everyone Full Control. The permission shown here is the inherited NTFS permission from drive NTFS permission. To change the permission, click Customize permission.

Customize Permission Server 2016

Step 7. On the Confirm selections page, review the currently selected settings for sharing the new folder and click the Create button to begin the process of creating the new folder, applying for NTFS permissions, and sharing the folder with the selected share settings.

Create Share file Server 2016

The shared folder is now created. You can view the shared folder in Server Manager console.

Share File folder server 2016

In this way, you can configure shared folder using Server Manager. Remember, NTFS permissions and shared folder permissions are different. If NTFS permission and shared folder permission are conflicting, then the most restrictive permission is applied. For example, if you configure NTFS permission to Full Control and shared permission to Read on a folder then the permission applied will be Read only. Best practice to manage permissions for the shared folder is, configure full control permission for everyone and restrict the folder access using NTFS permission.

Clients can now access the shared folder by typing the UNC (Universal Naming Convention) path of the shared folder in windows explorer. In our case, the UNC path is, \\WIN-M7M1FAAL7FC\.

Shared Folder in Server 2016

In this way, you can access the shared folder contents.


It was all about, How to Share File and Folder in Windows server 2016? or How to Create a File Share in Windows Server 2016? I hope you have learned this article, I hope you will ask your questions, give us your suggestions, opinion about what articles we have to write. If you faced any problem tell us below by comment, Feel free to tell us. we’re waiting for your suggestion.

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