To do administrative work, work, school, etc. Most of Word, Excel, Access and PowerP-oint from Office applications are known to use, good features were added in the new version we have here 10 Functional Features a little-known Microsoft Office applicati-ons that will be introduced. Knowing it’s a great difference in the output file and thus create, be with us. 10 Little Known Microsoft Office Features You Should Know
10 Little Known Microsoft Office Features You Should Know
New versions of Office 2016 and Office suite. Behind its simple design and elegant user interface takes advantage of a powerful engine. Although the main feature of this software is constant, but in this version is added capabilities But in this version added features that many of them are invisible to Users And until you do not Get these features can not be used. The purpose of this post is an important feature of hiding Office software! With these small features will be able to create enormous changes in the output file.
1. Quick Guide
In software, Word 2016, Excel 2016, Outlook 2016, PowerPoint 2016, Access 2016, there is a section Office That tools used in a section Collection and also how you access frequently used features of Office shows This can be a flashlight to find the desired option from the menu is nested Microsoft Office. As is clear in the picture below via Quick parts tool you can quickly access some features. If you click on All Help Guide To Show more traditional Office will be open.
2. Keep the Document Date and Time Current
Add and manually type the current date and time in the documents is probably a bit time-consuming and annoying. The 2016 versions of Word and PowerPoint software provides the capability for users when they start typing a date Then it will be completed automatically, if desired document to open another date and time, Microsoft Office 2016 has the capability That update the dates again.
To do this, you must enable this feature in Word. To enable this feature, the main toolbar Insert> Date & Time Select (marked in the picture below). Then select the format you want to display the date and time and uncheck Update automatically button. Finally, click OK to save the changes.
3. Quick access in Word and Outlook
In Word and Outlook 2016 section called Quick Parts is available to you when in fact the most widely used tools in the well. You can have one or several paragraphs, text boxes, tables, lists, cover pages, watermarks or any other form of content on your Word files created with the help of the Quick Parts. The prefabricated blocks in addition to being easy to reuse the work for you as well, especially for the parts you need to have the same content format.
In the 2016 version of Word and Outlook You can use the main toolbar, to the Insert tab> Text Group> Quick Parts to access this section. After you have clicked on this option gives you a list of capabilities that view. For example, you can use AutoText to avoid retyping the specific photos or text. You can always save the text in your Word Quick Parts Until the time of use and do not need to re-type.
To do this, as is clear in the image below After selecting the desired phrase or word Quick Parts option from the menu choose Save Selection to Quick Part Gallery The text to be saved as a template for you. After you select this option, a new window opens, where you can save templates in question with your own name.
After saving the template, you can see the result of their work. From anywhere you want just a single click, enter the store. It is known in the image below’ve saved a phrase that is visible in Quick Parts list.
You can use this amazing tool Microsoft Office may not make the cut. To do this, click on the Quick Parts and choose Building Blocks Organizer window will open for you. That in this way will be able to see patterns that you create, delete, edit or add new paradigm. Of course, there is also a default pattern Office.
4. Create and save custom watermark
Watermark for security measures to be used for alerting copyright or document status. For example, to warn you That this document has no legal value, you can use the watermark in the word.
To do this, from the main toolbar Design> Watermark to choose from. After selecting the watermark, a default list is displayed for you. But to build custom watermark, you should choose the option Custom Watermark. In the new window, select Text watermark option and then the desired text in the text field notes.
But if you want to use an image as watermark. Custom Watermark window you select should be set to Picture watermark. If you want your photos to online or offline storage of your computers to upload and set as watermark.
As described in the section above. You can custom watermark from the Building Blocks Organizer for yourself or you can edit or delete an existing watermark. To be able to sign in again to this section, as can be seen in the image above, right click on one of the existing watermark. Then the list to clean up, manage and edit watermark to your show. That by choosing one of the options will be transferred to the Building Blocks Organizer.
5. Flesch Reading Ease
One of the applications in the new version of Office this section is that you can go through Readability Statistics Number of words, paragraphs, sentences view. You can also see your misspellings as well as the amount. Word software for readability points into consideration and according to your paragraphs and wrong, score determines your document. Word and Outlook software to do the two criteria of ease of reading (Flesch Reading Ease test) and determines the written level (Flesch-Kincaid Grade Level test) is used. The first criterion is dependent on the number of words per sentence and paragraph. If the file you score between 60-70 on the benchmark score of 100 was the first document to say you have won a good rating. The second criterion is actually written on the rating determines your level of nitrogen content. Get a good points score is 7-8.
If you want to write the correct spelling of words make sure best thing to do is activate the Check grammar with spelling option. from the file menu select Proofing tab and check the Check grammar with spelling. You can also enable the option Show readability statistics to measure the readability of your text. To enable the outlook You can use the menu File, select Option option and then enter the Compose Message <Mail and activate the Spelling and AutoCorrect.
Now you can make your document at the bottom of the page, select the English language you want your score to be measured based on the English language. After entering the content, as in the picture is clear, you can see your document Readability Statistics.
6. Simple Markup View
Usually the contents of the documents that require teamwork has used the mark. To other people in the team have recorded their opinions or make the necessary changes. To do this, enter the main toolbar Review and choose All Markup in the Tracking Options.
After selecting this option and record the content readability of the document may be low so you can re-activate the option Simple Markup. Enabling Simple Markup you’ll see all comments to the right of the target on which the comment is not clear And if you want to know what is on record appears to be re-enabled All Markup. Remember course of the Show Markup in the Tracking and you can choose how to display the comments.
7. Signature Line
Create signatures for your documents by mentioning your profile is one of the requirements of each document. That means the Insert menu and click Text on the Signature Line. A window will open where you can enter your information and then click on the OK button to save the settings.
Now you’ll be able to see the signature created in your document, you can change the size of the box, or you can add the digital ID, To do this, right-click on the box sign and Sign options to choose from.
If you do not want to create a signature to use as a digital signature, The Building Blocks Organizer pattern register your signature to these so you can easily add it to all your documents.
8. Invisible Digital Signature
Digital signatures with electronic signatures differ And higher security.. You can guarantee the security of your document use of invisible digital signature. This feature is available in Word, Excel and PowerPoint. Microsoft is due to the partnership with DocuSign will be able to create your signature digital ID.
To enable this section of the File menu option info, and then depending on a Word, Excel or PowerPoint, use one of the options Protect Document > Protect Workbook > Protect Presentation on the option selected and click Add a Digital Signature. To enter the page of Microsoft Corporation and guidelines apply.
9. Accessibility Checker
Accessibility Checker helps you to create clean content to all individuals, including persons with disabilities is also understandable. To do this, enter the File menu and choose option info. Then Check for Issues> Check Accessibility button to check the content of your site.
After clicking on this option will open a window in your document and displays the result of this review to you And if you wrong and how to fix it also notes said. This feature in Word, Excel and PowerPoint there in 2016.
10. Tagged PDF Files
Microsoft Office to organize files in Word, Excel and PowerPoint Add Tag feature gives users the PDF output file. course when the user provides the output PDF of your Word document, by default, Saskatchewan tag, but you should be aware of these settings.
Enter the File menu and choose Save as part of the Save as type field in the window that opens, select the type of output PDF file Click on the Options button at this point like the top of the window to be displayed. The option (Document Structure tags for Accessibility) is specified above must be checked. You can thus create proprietary tags to your files or upload images.
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